[Stacstudents] FW: University Calendar and EMS

[Will Ralls]

Barb,

As we discussed in our meeting, I'll be arriving a little late to the demo,
but I'll be there.

Will

On Sat Jan 31 2015 at 1:39:42 AM Harrell, Jonathan <jharrell at wustl.edu>
wrote:

>  I'll be happy to attend
>
>  Best,
>
>  Jon
>
>
>  On Fri, Jan 30, 2015 at 22:26, Braun, Barb <barb.braun at wustl.edu> wrote:
>
>  I am attending this demo on the 12th.  If you can attend, please let me
> know
>
>  Barb
>  *________________________________________________*
> *Barb Braun*
> *Director * *I Student Te**chnology Services *
>
> *Washington University in St. Louis *
>
> 6601 Shepley Dr. |  Campus Box 1245
>
> St Louis, MO 63105
>
> (*office:  *314.935.7597
>
>
>
>   From: <Heusted>, Leslie Heusted <leslie.heusted at wustl.edu>
> Date: Friday, January 30, 2015 at 6:27 PM
> To: Barb Braun <barb.braun at wustl.edu>
> Subject: University Calendar and EMS
>
>   Barb,
>
>
>
> Recently, Justin Carroll asked for a summary of discussions regarding a
> University Wide Calendar and its potential ties with the reservation system
> and I provided him with the summary I have copied below.
>
>
>
> I send this to you because I know this has been a topic within the STAC
> group (and mentioned this below) and wanted to let you know that this
> conversation is happening throughout campus from a variety of directions.
>
>
>
> I am hopeful that we can continue to be a partner with the different
> initiatives concerning campus calendars.  With that said, I also wanted to
> let you know that on Thursday, February 12, we will be hosting an on campus
> demo of Event Management Systems and will be asking them to share their
> Master Calendar module as part of that demo.  This reservation system may
> offer more flexibility with calendaring that our current system does,
> including a direct link between the Campus Labs product, Portfolio, and the
> reservation system.
>
>
>
> The general overview and the calendar portion of the demonstration will
> take place beginning at 10:00 a.m. and concluding at 12:30 p.m.  Please
> consider yourself and others who may be interested in learning more about
> this product invited to this segment.  I will also be inviting those in
> Public Affairs that I have been in conversations with over the past several
> years.
>
>
>
> Please let me know if you are interested and available to attend and I
> will be happy to send you more details.
>
>
> Thank you for your consideration.
>
>
>
> Leslie Heusted
> Director, Danforth University Center & Event Management
> Washington University in St. Louis
>
> 314.935.3964(p) 314-935-4094(f)
> leslie.heusted at wustl.edu
>
>
>
>
>
> *From:* Heusted, Leslie
> *Sent:* Wednesday, January 28, 2015 9:08 AM
> *To:* Carroll, Justin (carroll at wustl.edu)
> *Subject:* University Calendar
>
>
>
> Justin,
>
>
>
> I have been in talks with Public Affairs over the last three years encouraging
> a tie in to our current reservation system to create a master calendar for
> the University. In fact, the calendar was the end goal in moving to the
> online reservation system known as Reserve-A-Space, powered by
> Collegent's 25 Live system in 2011.   The goal has always been to have a
> campus wide reservation system that would produce a single entry system for
> campus wide reservations where events spaces could be confirmed, events
> could be entered and ultimately filtered at the hands of the user to create customized
> calendars, including a university calendar managed by Public Affairs.
>
>
>
> We (IS&T, the Registrar's Office and DUC&EM) have succeeded to on-board
> many spaces on campus through this reservation system including the
> classroom scheduling, the pooled classrooms for non-academic events,
> premier and standard spaces (DUC&EM), Res Life, engineering spaces, and a
> few other spaces but not the full campus community.   Because this has
> been a stated student interest, STAC has been involved in this initiative
> by experimenting with the data collected through the system. There are some
> limitations with the current system, including the ability to customize the
> system for each space and also being able to filter the events with ease.
> Because of these obstacles, we are currently investigating another
> reservation system, EMS, which would give us more flexibility that would
> allow us to include the Business School, Social Work, the Law School and
> Athletics.  The Law School and Athletics, as well as a couple of instances
> in the Med School, are already using this system.
>
>
>
> I believe in order to achieve a long term, sustainable and accurate
> university calendar a centralized campus wide reservation system is
> required.  This would create efficiency by preventing the need for
> duplicative processes and also assist with the accuracy of the information
> entered.  EMS may be this system, thus we have scheduled and on campus demo
> on February 12 to learn more about this opportunity. All parties mentioned
> above will be invited to be involved in this demonstration.
>
>
>
> With that being said, there is much momentum and interest in a system
> that will support the end goal of a campus calendar. I am eager to be
> involved in finding a campus wide solution.
>
>
>
> Please let me know what other information I can provide.
>
>
>
> Leslie Heusted
> Director, Danforth University Center & Event Management
> Washington University in St. Louis
>
> 314.935.3964(p) 314-935-4094(f)
> leslie.heusted at wustl.edu
>
>
>
>    _______________________________________________
> Stacstudents mailing list
> Stacstudents at list.wustl.edu
> http://list.wustl.edu/mailman/listinfo/stacstudents
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://list.wustl.edu/pipermail/stacstudents/attachments/20150207/d72177a6/attachment.html>