From wralls at wustl.edu Sat Feb 7 11:02:43 2015 From: wralls at wustl.edu (Will Ralls) Date: Sat, 07 Feb 2015 17:02:43 +0000 Subject: [Stacstudents] FW: University Calendar and EMS References: Message-ID: Barb, As we discussed in our meeting, I'll be arriving a little late to the demo, but I'll be there. Will On Sat Jan 31 2015 at 1:39:42 AM Harrell, Jonathan wrote: > I'll be happy to attend > > Best, > > Jon > > > On Fri, Jan 30, 2015 at 22:26, Braun, Barb wrote: > > I am attending this demo on the 12th. If you can attend, please let me > know > > Barb > *________________________________________________* > *Barb Braun* > *Director * *I Student Te**chnology Services * > > *Washington University in St. Louis * > > 6601 Shepley Dr. | Campus Box 1245 > > St Louis, MO 63105 > > (*office: *314.935.7597 > > > > From: , Leslie Heusted > Date: Friday, January 30, 2015 at 6:27 PM > To: Barb Braun > Subject: University Calendar and EMS > > Barb, > > > > Recently, Justin Carroll asked for a summary of discussions regarding a > University Wide Calendar and its potential ties with the reservation system > and I provided him with the summary I have copied below. > > > > I send this to you because I know this has been a topic within the STAC > group (and mentioned this below) and wanted to let you know that this > conversation is happening throughout campus from a variety of directions. > > > > I am hopeful that we can continue to be a partner with the different > initiatives concerning campus calendars. With that said, I also wanted to > let you know that on Thursday, February 12, we will be hosting an on campus > demo of Event Management Systems and will be asking them to share their > Master Calendar module as part of that demo. This reservation system may > offer more flexibility with calendaring that our current system does, > including a direct link between the Campus Labs product, Portfolio, and the > reservation system. > > > > The general overview and the calendar portion of the demonstration will > take place beginning at 10:00 a.m. and concluding at 12:30 p.m. Please > consider yourself and others who may be interested in learning more about > this product invited to this segment. I will also be inviting those in > Public Affairs that I have been in conversations with over the past several > years. > > > > Please let me know if you are interested and available to attend and I > will be happy to send you more details. > > > Thank you for your consideration. > > > > Leslie Heusted > Director, Danforth University Center & Event Management > Washington University in St. Louis > > 314.935.3964(p) 314-935-4094(f) > leslie.heusted at wustl.edu > > > > > > *From:* Heusted, Leslie > *Sent:* Wednesday, January 28, 2015 9:08 AM > *To:* Carroll, Justin (carroll at wustl.edu) > *Subject:* University Calendar > > > > Justin, > > > > I have been in talks with Public Affairs over the last three years encouraging > a tie in to our current reservation system to create a master calendar for > the University. In fact, the calendar was the end goal in moving to the > online reservation system known as Reserve-A-Space, powered by > Collegent's 25 Live system in 2011. The goal has always been to have a > campus wide reservation system that would produce a single entry system for > campus wide reservations where events spaces could be confirmed, events > could be entered and ultimately filtered at the hands of the user to create customized > calendars, including a university calendar managed by Public Affairs. > > > > We (IS&T, the Registrar's Office and DUC&EM) have succeeded to on-board > many spaces on campus through this reservation system including the > classroom scheduling, the pooled classrooms for non-academic events, > premier and standard spaces (DUC&EM), Res Life, engineering spaces, and a > few other spaces but not the full campus community. Because this has > been a stated student interest, STAC has been involved in this initiative > by experimenting with the data collected through the system. There are some > limitations with the current system, including the ability to customize the > system for each space and also being able to filter the events with ease. > Because of these obstacles, we are currently investigating another > reservation system, EMS, which would give us more flexibility that would > allow us to include the Business School, Social Work, the Law School and > Athletics. The Law School and Athletics, as well as a couple of instances > in the Med School, are already using this system. > > > > I believe in order to achieve a long term, sustainable and accurate > university calendar a centralized campus wide reservation system is > required. This would create efficiency by preventing the need for > duplicative processes and also assist with the accuracy of the information > entered. EMS may be this system, thus we have scheduled and on campus demo > on February 12 to learn more about this opportunity. All parties mentioned > above will be invited to be involved in this demonstration. > > > > With that being said, there is much momentum and interest in a system > that will support the end goal of a campus calendar. I am eager to be > involved in finding a campus wide solution. > > > > Please let me know what other information I can provide. > > > > Leslie Heusted > Director, Danforth University Center & Event Management > Washington University in St. Louis > > 314.935.3964(p) 314-935-4094(f) > leslie.heusted at wustl.edu > > > > _______________________________________________ > Stacstudents mailing list > Stacstudents at list.wustl.edu > http://list.wustl.edu/mailman/listinfo/stacstudents > -------------- next part -------------- An HTML attachment was scrubbed... URL: